Hi Nadinei suspect this question may be more about storage of records and procedural differences for HR, legal, finance and even clinical systems compared to engineering systems.I also wonder about the benefit of keeping the systems processes in separate QMS systems. The risks seem pretty obvious: failure to follow, disorganization, confusion about which QMS to follow. On the other hand, using separate QMS systems happens all the time when you outsource to a third party with heir own QMS System. Sometimes the benefits are the separate QMS is more fit for purpose since the needs and audiences and word choices are so different (risk=device; risk=sufficient $; risk=patient health).In the end this may come down to how the company wants to operate (as one entity or as several separate entities: Johnson and Johnson is a good example with over 200 operating companies). The separation may be corporate SOPS vs department or subsidiary company SOPs.
if yours is a small single company the benefit of having one QMS may outweigh the risk of needing to manage and train to more than one QMS. Remember not all employees need to know every QMS component; we often train different roles/departments on different parts of our QMS and we may restrict who can access certain parts of our QMS on a need to know basis.just a few ideas.
It strikes me that the question is how to handle a variety of management systems. One of which is the quality management system. Others I have seen are health & safety, environmental, human resources, finance, and patient confidentiality (HIPPA in the US).Each of these has distinct characteristics as well as characteristics in common (such as documented procedures).My recommendation is to think about an overarching system for all of the management systems. Don't bring all into the QMS, but think of the QMS as one instance.In a small company you will want to avoid duplication of effort. You might have, for example, one common system to control procedures, but reviewers and approvers are specific to each system.Take the best aspects of each system, assuming you are implementing a law, regulation, or standard, and use them to make common systems that are both efficient and effective.
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