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Importer vs Distributor - EU MDR 745

  • 1.  Importer vs Distributor - EU MDR 745

    Posted 16-Mar-2020 07:07
      |   view attached
    Hi all,

    I would like to clearly understand the differences between an Importer and Distributor, according to the definitions in the new MDR.

    Importer: any natural or legal person established within the Union that places a device from a third country on the Union market;
    - where "placing on the market" is defined as the first making available of a device, other than an investigational device, on the Union market

    Distributor: any natural or legal person in the supply chain, other than the manufacturer or the importer, that makes a device available on the market, up until the point of putting into service;
    - where "making available on the market" is defined as any supply of a device, other than an investigational device, for distribution, consumption or use on the Union market in the course of a commercial activity, whether in return for payment or free of charge

    ---

    For example, let's suppose a European company BBB wants to sell the medical device XYZ, manufactured outside the EU by the manufacturer AAA, and bought by BBB from this manufacturer AAA.

    Company BBB is the importer.

    If the device XYZ is sold by BBB to another Company CCC, this Company CCC is then the distributor.

    If subsequently a Company DDD wants to sell the SAME medical device XYZ, buying it directly from the manufacturer BBB, is the Company DDD a new importer (with a new EUDAMED registration as required by the MDR) or it is just a distributor?

    Enclosed you can find an image that summarizes what stated above.

    ------------------------------
    Andrea Duca
    Albano Laziale
    Italy
    ------------------------------


  • 2.  RE: Importer vs Distributor - EU MDR 745

    Posted 16-Mar-2020 08:04
    Hi Andrea,

    As per the image - I understand that DDD is an importer and should comply with the Economic Operator (Importer) obligations as defined in the MDR and will need EUDAMED registration once it is functional.

    Thanks,
    Meenakshi

    ------------------------------
    Meenakshi Verma
    Regulatory Affairs Professional - Medical Devices
    Ontario
    Canada
    ------------------------------



  • 3.  RE: Importer vs Distributor - EU MDR 745

    Posted 16-Mar-2020 09:07
    Hi Meenakshi,
    even if the Importer has already been appointed when importing the SN 001 device?

    My doubt arises from this the "placing on the market" definition, that is to be intended as the first making available of a device on the Union market...

    ------------------------------
    Andrea Duca
    Albano Laziale
    Italy
    ------------------------------



  • 4.  RE: Importer vs Distributor - EU MDR 745

    Posted 16-Mar-2020 12:32
    Edited by Hiral Dutia 16-Mar-2020 14:54
    That is a very good question, Andrea.

    I have not seen anything in the MDR or guidance texts indicating there cannot be multiple importers. Which leads me to interpret that the "first" making available of a device on the Union market means that an Economic Operator is an importer whenever they are bringing in a device from outside the EU. As DDD is buying directly from AAA who is outside the Union, this creates a second supply chain within the EU. Buying directly from AAA makes DDD the "first" Economic Operator in the EU in that particular supply chain. So DDD as the second importer would need to ensure that they too are following all importer requirements including place their name/address/info on the device labeling.

    MDR places extra responsibility on any entity directly sourcing devices from outside the EU. If DDD was buying from either BBB or CCC (both located within the EU), then DDD would be a distributor because BBB is the first Economic Operator within the EU and has already taken on importer duties for that supply chain.

    Interested in learning from others on this interpretation.

    ------------------------------
    Hiral Dutia
    Sr. Regulatory Affairs Specialist
    Third Pole Therapeutics
    Waltham, MA
    USA
    ------------------------------



  • 5.  RE: Importer vs Distributor - EU MDR 745

    Posted 17-Mar-2020 08:26

    My take is that it is the act of taking buying the product directly from the ex-EU manufacturer (BBB) that would necessitate the additional regulatory burden.  If the purchase is from the EU company (CCC), then DDD is the distributer.  I will add one more wrinkle.  If the purchase is from the EU company (CCC), but DDD takes direct delivery (drop shipment) from the ex-EU company (BBB), I think that DD remains a distributer.

     

    Does anyone have another view?

     

    Lee Leichter

    President

    P/L Biomedical

    10882 Stonington Avenue

    Fort Myers, FL 33913 USA

    Office: +1-239-244-1448

    Cell: +1-239-994-6488

    Email: leichter@plbiomedical.com

     






  • 6.  RE: Importer vs Distributor - EU MDR 745

    Posted 17-Mar-2020 04:32
    Hi Andrea,

    I completely agree with what Hiral replied below.

    Thanks,
    Meenakshi

    ------------------------------
    Meenakshi Verma
    Regulatory Affairs Professional - Medical Devices
    Ontario
    Canada
    ------------------------------



  • 7.  RE: Importer vs Distributor - EU MDR 745

    Posted 17-Mar-2020 06:17
    Hi Andrea

    Please remember that 'first placing on the market' applies to each individual device, not a device type or model. Please refer to the Blue Guide, Section 2.3, for further explanation, where it states: "the concept of placing on the market refers to each individual product, not to a type of product". On this basis, Company DDD becomes an Importer, and as already indicated by Meenakshi and Hiral, must therefore comply with the obligations set out in MDR Article 13.

    ------------------------------
    Roger Gray
    VP Quality and Regulatory
    Donawa Lifescience Consulting
    Clinical Studies - Regulatory - Quality Systems
    Rome, Italy
    +39 06 578 2665
    rgray@donawa.com
    www.donawa.com
    ------------------------------



  • 8.  RE: Importer vs Distributor - EU MDR 745

    Posted 17-Mar-2020 06:46
    Very good points people have already said; just remember an Importer and Distributor can be the same entity.  Also as mentioned, there is a possibility to have more than one Importer and/or Distributor as well.  What we have been recommended is having a "Distribution Management" procedure or Placing on the Market procedure which clearly defines how products get to the market in Europe and how these are managed by the company.

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    Richard Vincins RAC
    Vice President Global Regulatory Affairs
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  • 9.  RE: Importer vs Distributor - EU MDR 745

    Posted 17-Mar-2020 13:12
    Edited by Hiral Dutia 17-Mar-2020 13:12
    Richard, agree that there can be more than one Importer and/or Distributor.

    However per MDR, the definition of a 'Distributor' is: Any natural or legal person in the supply chain, other than the manufacturer or the importer, that makes a device available on the market, up until the point of putting into service. Activities include acquisition, holding, and supplying of devices.

    Importer duties are inclusive of Distributor duties with some additional duties due to the importer being the first economic operator bringing in a device from outside the EU. So yes, the same entity can carry out both importer and distributor functions, but that entity is an Importer per MDR.

    ------------------------------
    Hiral Dutia
    Sr. Regulatory Affairs Specialist
    Third Pole Therapeutics
    Waltham, MA
    USA
    ------------------------------



  • 10.  RE: Importer vs Distributor - EU MDR 745

    Posted 18-Mar-2020 03:46
    ​As always interesting discussions on this forum! I would like to throw another stone in the pond.

    Importers shall indicate on the device or on its packaging or in a document accompanying the device their name, registered trade name or registered trade mark, their registered place of business and the address at which they can be contacted, so that their location can be established. They shall ensure that any additional label does not obscure any information on the label provided by the manufacturer.
    If the importer(s) indicate all the imported medical themselves with this information, from the manufacturers point of view it is the same product. The manufacturer ships a product to different importers.
    When the indication of the importers is preprinted by the manufacturer on the product or on the packaging of the products these products are not the same and have to be distinguished, including different UDI. Two different products to two different importers.



    ------------------------------
    Peter Reijntjes
    Principal Consultant Regulatory & Quality Affairs
    Arnhem
    Netherlands
    ------------------------------



  • 11.  RE: Importer vs Distributor - EU MDR 745

    Posted 18-Mar-2020 09:36
    Edited by Michael Chellson 18-Mar-2020 09:36
    Excellent point Peter.  Because many SMEs use multiple importers and distributors, one practical execution of the Importer labeling requirements is not to add Importer information on the primary product label, but space permitting, to add an additional label with the importer information.  This eliminates the need for multiple SKUs and UDIs.  This additional labeling could be added in mfg distribution/shipping, or applied by the Importer.

    A bit of a diversion here;  in talking with numerous Mfg and their EU based importers/distributors in developing supply agreements under MDR, it appears that many of those Economic Operators are:
    Not aware that there are new requirements for them under MDR/IVDR
    Unwilling to undertake these new responsibilities and are quitting the mfg that have low volumes
    When willing are requiring significant compensation from the mfg.


    Is my experience unique? or are others finding the different reactions in the distributor community?

    Thanks in advance,

    ------------------------------
    Michael Chellson
    RAC
    ------------------------------



  • 12.  RE: Importer vs Distributor - EU MDR 745

    Posted 19-Mar-2020 03:13
    Hi Michale
    I have the same experiences with distributor/importers in the Czech republic.
    Many of them underestimate and downplay this situation.

    ------------------------------
    Evangelos Tavandzis
    Lead Auditor, Consultant
    Praha
    Czech Republic
    ------------------------------



  • 13.  RE: Importer vs Distributor - EU MDR 745

    This message was posted by a user wishing to remain anonymous
    Posted 20-Mar-2020 08:52
    This message was posted by a user wishing to remain anonymous

    Going back to Peter's comment regarding obligations of Importers (and Distributors):
    MDR Article 120(3) says: "...the requirements of this Regulation relating to post-market surveillance, market surveillance, vigilance, registration of economic operators and of devices shall apply in place of the corresponding requirements in those Directives..."
    What exactly are the requirements that these economic operators need to meet for devices that are being placed on the market under an MDD certificate starting DoA (May 26, 2020)?
    Do we have to meet all the requirements of Article 13 (for Importers) and Article 14 (for Distributors) even for devices placed on the market after DoA under an MDD certificate? For example, do Importers need to already indicate their details on these MDD devices? And to perform the required verifications (per Article 13(2)) for MDD devices by DoA?
    Or is the requirement for such MDD devices only for the manufacturers to identify the economic operators in internal documentation and "register" them (which we can't really do without EUDAMED, but let's say that until EUDAMED is up and running we would identify the economic operators through appropriate contracts with them + create some sort of internal documentation listing them)?

    Thank you,
    Anon.


  • 14.  RE: Importer vs Distributor - EU MDR 745

    Posted 29-Mar-2020 13:24
    Changing importers is not a trigger for a new UDI-DI.

    Adding an importer's name to the label does not change the device.

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    Dan O'Leary CQA, CQE
    Swanzey NH
    United States
    ------------------------------